District Administration - Monticello Central School District

Business

The Business Office at the Monticello Central School District oversees the financial and procurement operations of the district. It performs the planning and development of the district’s budget each year and provides financial reporting to New York state and the federal government.

District Audit Report 2022

Internal Audit Report April – June 2022

Internal Audit Report Jan – March 2022

Annual Risk Assessment 2021

Internal Audit Report Oct.-Dec. 2021

Corrective Action Plan – Internal Audit Report Oct. – Dec. 2021

Internal Audit Report July – Sept. 2021

Corrective Action Plan – Internal Audit Report July – Sept. 2021

Internal Audit Report Apr-Jun 2021

Long Range Financial Plan

District Audit Report 2021

District Audit Report 2020

New York State Comptroller Audit Report April 2020

District Audit Report 2019

External Audit Report Letter 2018

External Audit Letter of Findings 2018

District Audit Report 2018

District Audit Report 2017

District Audit Report 2016

District Audit Report 2015

2021-2022 Smart Schools Investment Plan

VISION STATEMENT

The vision of the Monticello Central School District Technology Department is to infuse technology into our educational programs so that we will ensure our students are life ready. Technology will act as a support as we change the culture and instructional environment to foster collaboration, personal learning opportunities where students drive their learning, develop, and use inquiry skills to gather and interpret information to solve problems and build solutions that are meaningful. Students will have equal access to learning materials in electronic form and will create, research, and evaluate information as they become information literate through the use of technology that will lead to the development of skills for their personal and professional future. This process will give students the tools to apply to any opportunity they encounter during the school day and beyond.

TECHNOLOGY GOALS

Goal 1

Build and sustain a reliable network infrastructure to support instructional and administrative computing.

Goal 2

Plan and implement effective professional development programs to create communities of inquiry and knowledge, target student’s accessibility to become embedded in current instructional initiatives.

Goal 3

Integrate instructional technology strategies to improve writing across the content areas K-12

Read the district’s Technology Plan here.

SMART SCHOOLS BOND ACT

WHAT IS THE SMART SCHOOLS BOND ACT?

The Smart Schools Bond Act was passed in the 2014-15 New Your State Enacted Budget and approved by the voters in a statewide referendum held during the 2014 General Election on Tuesday, November 4, 2014. The Smart Schools Bond Act (SSBA) authorized the issuance of $2 billion of general obligation bonds to finance improved educational technology and infrastructure to improve learning and opportunity for students throughout the State. The SSBA requires that a Review Board review and approve districts’ Smart Schools Investment Plans before any funds may be made available for the program.

HOW MUCH WILL MONTICELLO CENTRAL SCHOOLS RECEIVE UNDER THE PLAN?

The district was allocated $3,020,208.00 under the SSBA. The state will reimburse the district for 100 percent of its expenses as identified in the Monticello Smart Schools Investment Plan. The first phase of this plan earmarks $490,938.00 of the allocation for High Tech Security Features in alignment with the district’s Strategic Planning process and Technology Plan. Smart Schools bond funds remain available until a district has used its entire allocation.

IS THERE ANY LOCAL COST ASSOCIATED WITH THE SSBA PURCHASES?

There is no local cost associated with purchases made under SSBA projects.

WHAT IS THE TIMELINE FOR THE PLAN?

ACTIVITY	TIMEFRAME	NOTES
The Executive Director of IT will submit the letter of intent to State Education	November 2018	This has been completed and approved
Executive Director of IT will write the Smart Schools Investment plan as a draft.	January 2019	This plan has been researched for the past year to determine our greatest needs to be met. We have worked closely with the Building Principals and Security to identify the needs
The plan has developed overtime with various stakeholders. It will be presented to the board and asked for feedback
Meet with architects to review the plan	December 2018	We are only “replacing” existing equipment. There will not be any structural changes or cabling required that need engineering. It is required by the state.
Preliminary plan will be posted to website for 30 days.	January 2019	The district will include an address to which any written comments on the plan should be sent.
The school board will conduct a hearing for stakeholders	Winter 2019	The hearing can be part of a normal board meeting
Activities as listed above will occur culminating with the submission of application	By March 2019	Most of the work has been done.

IS THERE A PUBLIC HEARING ON THIS PLAN?

A public hearing was held at the March 28, 2019 Board of Education meeting.

The Board of Education approved the SSBA project at its April 11, 2019 meeting.

WHAT IS THE SCOPE OF THE PROJECT?

Planning Budget Smart Schools Investment Plan

Total Allocated	$3,020,208
Total Left	$2,529,270

Category	Description	Quantity	Cost	Total
Electronic Security System	Cameras – 360 Degree Multi Sensor	6	$987.00	$5,922.00
Electronic Security System	Video Software with archiving, media router, audio, camera sequences, time zone, edge recording and trickling	1	$3,235.00	$3,235.00
Entry Control System	Disk Adds to existing storage	36	$1,185.00	$42,660.00
Entry Control System	Access Control software	1	$853.00	$853.00
Electronic Security System	Standard Labor – Install	1	$12,500	$12,500
Electronic Security System	Servers	3	$750.00	$1,500.00
Electronic Security System	Server Storage	4	$81.00	$324.00
Electronic Security System	Server blades	2	$1,725.00	$3,450.00
Electronic Security System	Additional Server blades	12	$1,075.00	$12,900.00
Entry Control System	Access Control – Small Enclosure Kit	3	$510.00	$1,530.00
Electronic Security System	Cameras – dome vandal and dust resistant, 1080P	240	$477.00	$114,480.00
Electronic Security System	Video Software – Plan Manager for up to 500 entities – cameras, doors, alarm panels, etc	1	$8,332.00	$8,332.00
Electronic Security System	Cameras – Freight and Handling	1	$5,000.00	$5,000.00
Entry Control System	Access Control- 1 External Reader connection	43	$150.00	$6,450.00
Entry Control System	Access Control – Alarms	31	$62.00	$1,922.00
Entry Control System	Access Control- Security Center Base Package	1	1	1
Other Costs	Standard Labor – Project Management, IT, Engineering, Training	506	$125.00	$63,250.00
Other Costs	Standard Labor – Pre-Fabrication	20	$62.00	$1,240.00
Electronic Security System	Installation Infrastructure (Server Hosts and Disk Storage)	1	$17,991.00	$17,991.00
Electronic Security System	Servers	4	$2,250.00	$9,000.00
Entry Control System	Access Control – Synergis Cloud Link	3	$1,019.00	$3,057.00
Electronic Security System	Video Software	1	1	1
Electronic Security System	Video Software – Desk client connection	5	$266	$1,330.00
Electronic Security System	Cameras 180 Degree Dome	2	$1,645.00	$3,290.00
Entry Control System	Access Control – 6A Power Supply Kit for power supply/charger board	31	$284.00	$8,804.00
Electronic Security System	Server Support –	2	$1,827.00	$3,654.00
Electronic Security System	Video Software – 1 camera connection	350	$219.00	$76,650.00
Entry Control System	Access Control – Lenel Custom enclosure	31	$375.00	$11,625.00
Electronic Security System	Cameras	111	$617.00	$68,487.00
Other Costs	Standard Labor – CAD	20	$75.00	$1,500.00

Total: $490,938.00

SSIP Amendment 1

We spent a full year reviewing the capacity of our current security system. It has served us well in the three years since implementation. The system has reached capacity in terms of its resources and is ready to be upgraded. We have identified increased needs as the system has produced positive results in securing Monticello staff and students. We are proposing to do the following:

- Build a new video infrastructure.

This infrastructure will include:

- Replacing all cameras with newer more sophisticated hardware to manage the increased demand for higher quality video
- Install a new and more robust feature rich software to manage, report, and give more visibility to what security demands
- Build additional storage for camera footage for investigations

ADDENDUM #1:

The Monticello Central School District is submitting Addendum #1 for the approved SSIP- Revised SSIP Security application.

We are requesting $311,896 in additional funding to provide sufficient funds to complete the District Wide Door Access Control and Video Surveillance System Replacement Project. Listed below are the factors that contributed to the shortfall in required funding for the project:

The Original SSIP was submitted in the Fall of 2018 and was not approved by Smart Schools until July 20, 2020. All submitted unit pricing was based on cost proposals from vendors dated September 2018.
The District did not proceed with the design and RFP process associated with this High Tech Security Improvements until February 2021. The Project was then bid on June 4, 2021 and was significantly over the available funding that was approved by Smart Schools in July 2020. Therefore, with the delays in SSIP Approval and in proceeding with the design and procurement process created an overall delay of three years. The Amendment will show a 37% cost increase for all unit process to reflect the cost escalation over that period of time.
During the application submission process there were originally 359 cameras specified in the Smart Schools Investment Plan. However, 393 cameras were required for the Video Surveillance System Replacement. This also affected the number of required Genetec Video Licenses, so they were also increased from 350 to 400 licenses.

The Approved SSIP Funding did not include enough hours and associated funding for the Project Management and the Design of the Project. Therefore, the Amendment has increased funding requirements for that task.