Smart Schools Investment Plan Letter of Intent

Smart Schools Investment Plan (SSIP)

12/2018

Allocation for Monticello:  $3,020,208 Million

Planning Documentation for Monticello School Board

The intent of the SmartSchools Bond Act is to provide a district with the funding to build and sustain an infrastructure that will support online learning, transformative technologies such as tablets, interactive whiteboards, building active learning spaces, and personalized learning to meet the demands of this powerhouse of instructional practices.  The infrastructure created also supports the administrative computing environment that includes security, heating, transportation systems, financial and data capacity, assessments, computer based testing, increase in mobile administrative computing, wireless, storage, increased speeds necessary to accommodate all functions, phone upgrades, data security, security, and databases including student information.  Instructional and Administrative capacity has more than doubled in the past few years.

This specific application will focus on Security.

The SMART Bond application process includes the following:

  • District consults w/stakeholders and prepares the preliminary plan
  • Board approves the preliminary plan
  • District posts plan on the website for 30 days
  • Schedule public hearing
  • District prepares the final plan
  • Board gives final approval
  • District submits the plan

After the plan is approved by the State the process includes the following:

  • SED staff review and approve the final plan (or ask for revisions)
  • SSBA reviews board review and approves the plan (Can be at least a year)
  • District is given permission to begin projects
  • District submits for reimbursements
  • SED/State reimburses district

Why did Monticello decide to spread the use of funding over 5 years?

Monticello’s tech planning has included the necessary updates to our network to help us maintain and grow for any technology demands.  We have been strategic in using our funding sources, including grants to support our initiatives.  The planning has led to an infrastructure that is stable and solid. 

Sustaining any initiative is critical to ensure that Monticello can continue all of these great programs in perpetuity. Funding will be spread over the next 5 years and will be budgeted in partnership with Erate Priority 2, district funds (no need to increase the allocations for infrastructure), and grants.  With this in place, Monticello can maintain stability and have a relevant infrastructure for over the next 15 years.  The intent is to ensure that Monticello is adequately funded to maintain its programs and initiatives and not require an infusion of capital for support.

Why did Monticello choose security for the first round?

We spent a full year reviewing the capacity of our current security system.  It has served us well in the three years since implementation. The system has reached capacity in terms of its resources and is ready to be upgraded.  We have identified increased needs as the system has produced positive results in securing Monticello staff and students.  We are proposing to do the following:

  • Build a new video infrastructure.  This infrastructure will include:
    • Replacing all cameras with newer and more sophisticated hardware to manage the increased demand for higher quality video
    • Install a new and more robust feature rich software to manage, report, and give more visibility to what security demands
    • Build additional storage for camera footage for investigations

The Plan for the Funding:

Activity

Timeframe

Notes

The Executive Director of IT will submit the letter of intent to State Education

November 2018

This has been completed and approved

Executive Director of IT will write the Smart Schools Investment plan as a draft.

The plan has developed overtime with various stakeholders.  It will be presented to the board and asked for feedback

January 2019

This plan has been researched for the past year to determine our greatest needs to be met.  We have worked closely with the Building Principals and Security to identify the needs

Meet with architects to review the plan

December 2018

We are only “replacing” existing equipment.  There will not be any structural changes or cabling required that need engineering.  It is required by the state.

Preliminary plan will be posted to website for 30 days. 

January 2019

The district will include an address to which any written comments on the plan should be sent.

The school board will conduct a hearing for stakeholders

Winter 2019

The hearing can be part of a normal board meeting

Activities as listed above will occur culminating with the submission of application

By March 2019

Most of the work has been done.

Initial Cost Estimates

Planning Budget Smart Schools Investment Plan

Total Allocated

$3,020,208

 

 

 

 

Total Left

$2,418,747

 

 

 

 

Item

Quantity

Cost

Date

Notes

Access Control integration with New Video System

1

$34,201

2018-2019

Current badging system will stay.  This cost is to integrate with new video system

 

Video Software

1

$89,337

2018-2019

 

Cameras

359

$320,470

2018-2019

 

Engineering

1

$65,981

2018-2019

 

Storage for Video

1

$42,661

2018-2019

 

Servers for Storage

3

$30,820

2018-2019

 

Install and Implementation

1

$17,991

2018-2019

 

Total:  $601,461